Wedding Coordination Services & Pricing

Thank you so much for considering The Busy Mom’s Kitchen & Events! I absolutely love weddings and I strive to make your big day as easy and seamless as possible. This way you can enjoy all your hard work & focus on each other.

All coordination inquiries start with a 15 minute phone call to go over your specific needs. During this phone call we will also discuss the booking process, payment options and contract details.

All events are secured with a 20% retainer & a signed contract. This is a very important part because it protects all parties involved as it outlines every last detail!

All events are subject to Tax + Delivery as well as a Setup and Tear down fee. These fees with be outlines in detail on your formal estimate.

Schedule your Complimentary 15 Minute Phone Consultation Today!

Day of Coordination

$2250+

You have made the plans, selected the menus, chosen the decor & planned every specific detail. My job is to take over 14 days prior & make sure all these plans and vendors come together so that you can actually enjoy your big day!

Coordination Overview:

• Open communication, advice and referrals

• Day-of coordination

• Timeline creation

• Week of details meeting & virtual attendance of any final catering/photography calls

• Rehearsal management (travel fee may apply)

• Vendor confirmation/introduction 14 days prior

• One location

Package can include duties such as:

• Month of emails and calls to provide support and become familiar with your plans

• Site Visit (travel fee may apply)

• Handling Logistics-making sure all of your plans are followed through correctly

• Creating and Sticking to Timelines

• Communicating with Vendors

• Solving Problems, making minor decisions & discussing problems with your chosen point person

• Have copies of timelines, seating charts & vendor contracts onsite

• Ensure all vendors are aware of timeline and on the same page

• Distribute tips & final payments (must be in envelopes and labeled)

• Oversee setup of food & confirm correct menu items if needed

• Accept day-of deliveries at one site only

• Check-in on guys and ensure they are ready to go

• Ensure all people are in the correct locations for transport/photos

• Manage vendors & be main point of contact

• Ensure all reception personal items are correctly placed then packed at the end of the night

Partial Planning & Coordination

$4200+

This package begins 3+ months before your big day & includes everything from the Coordination package with the addition of the following:

• Obtaining quotes from vendors and working together to finalize your choices

• Detailing Timeline creation as well as vendor arrival schedule

• Budget construction and management

• Management of payment due dates as well as helping to keep contracts in order

• Sourcing favors, decor etc

• Layout, floor plan and seating chart creation

Full Planning & Coordination

$7900+

This package includes everything from planning & coordination with the addition of:

• Wedding style and design

• Stationary design and mailing assistance

• Website creation

• RSVP and guest list management

• Hotel and room block booking assistance and tours if applicable

• Welcome party, after party and morning after planning and assistance

Al la Carte Menu

•Just a Little $95/hr- this is offered as an add on to another service (florals, desserts, backdrops etc)

•Mini Planner- Contact me for Pricing

•Additional Hour: $85/hr (all packages include 8 hours onsite)

•Second Location Upgrade $650 (excludes travel fee)

•2nd Person: $25/hour (minimum of 4 hours)

•Invitations & Other Paper Goods:

Starts at $600

•Management of additional wedding events (welcome brunch, after party, morning after etc): Starts at $650/event

A message from The Busy Mom, Ashley

Not all wedding coordinators are made the same…

I’ve recently had a few people ask me to explain why I charge what I do for coordination. My very straightforward answer is that I put so much time, love, energy, and physical work into every wedding I do- I charge my “proven” worth.

I only do 2-4 weddings a month and this allows me to be fully invested in YOUR event, YOUR set up details, YOUR personal items, and anything else needed for YOUR specific wedding. Get the idea? It’s all about YOU.

I offer complimentary phone consultations so that we have a chance to chat and see if we will be a good fit. So much trust goes into coordinating that both parties should feel comfortable and confident before a contract is signed.

I don’t work for your venue, so I don’t worry only about venue specific things like an on-site DJ or tables being out BUT I make sure your vision is aesthetically correct and gorgeous.

I see a lot of other coordinators state they only do up to 8 hours and don’t do any physical setup. I setup all your personal items and pack them up at the end of the night. I make sure everyone is safely on their way before I leave. I don’t have any time limits on the day off and I offer unlimited communication/advice/therapy sessions/family management/laughs from the time you sign my contract until days after the event.

On rehearsal day, I don’t just line everyone up so they know where they are going. We sit and go over details, I meet family members, let the flower girl or ring bearer become comfortable with me, I take personal items and keep them for setup. Seating charts, candles, escort cards etc will come with me to the venue and be setup by me.

I take the time to really get to know my couple (and their families!) prior to the wedding so that you can be assured I completely understand your vision and can execute it as if you were doing it yourself. This allows you to relax the night before and truly enjoy the ENTIRE wedding day.

To my past brides, thank you for trusting me to run your big day. To future brides, I can’t wait to work with you!